EHRA-NF COrresponding Secretary Durham


  • Incumbent must be a full-time EHRA Non-Faculty employee of NCSSM

  • Knowledgeable about the programs and activities of the NCSSM

  • Able to work in the Durham location

  • Ability to communicate effectively in oral and written form;

  • Basic knowledge of MS Word, Google Documents, Google Drive, and Gmail

  • Demonstrated ability to exercise good judgment

  • Ability to be a good facilitator

  • Committed to serving the common interests of the SHRA and EHRA Non-Faculty staff


In accordance with the NCSSM Staff Senate Bylaws, the EHRA-NF Corresponding Secretary shall be staff elected at-large and shall serve as SHRA Corresponding Secretary for one year beginning in August of the academic school year.

General Description:

The EHRA Non-Faculty Corresponding Secretary is the EHRA-NF recording officer of the Staff Senate and the custodian of its records, except those specifically assigned to others. He/She will be responsible for taking minutes during EHRA Non-Faculty Senate meetings and distributing the minutes and other pertinent information to the Staff Senate Members.

The EHRA Non-Faculty Corresponding Secretary’s specific duties and responsibilities include but are not limited to:

  • Adhere to the Executive Officers responsibilities;

  • Serve as the EHRA-NF Recording Officer of the Staff Senate;

  • Serve as the custodian of EHRA-NF Staff Senate Records; (Note: This excludes those records that are assigned to others);

  • Take minutes at both the Executive Committee, full Staff Senate and EHRA-NF Staff Senate meetings;

  • Distribute the minutes via email to the Executive Senate members;

  • Distribute the minutes and other pertinent information to the Staff Senate meetings;

  • The minutes and other information must be posted on the Staff Senate Webpage;

  • Serve as EHRA-NF Corresponding Secretary Ex-Officio for one year after his/her term and will attend meetings if needed to assist the incoming Chairs;

  • Be available upon completion of his/her term for consultation of new Chairs;

  • Schedule a training meeting with the incoming EHRA-NF Corresponding Secretary prior to full completion of his/her term as EHRA-NF Corresponding Secretary.


  • Be flexible and available;

  • Serve as a support system for other officers and staff;

  • Ensure that the Senate and its members are adhering to the Bylaws of the Staff Senate and the North Carolina School of Science and Mathematics;

  • Remain professional in all circumstances due to the fact you not only represent yourself but the Staff Senate as well;

  • Attend all Executive Meetings;

  • Attend all full Staff Senate meetings;

  • Attend all EHRA-NF Staff Senate meetings;

  • If unable to attend a meeting you must give a minimum of one week notice to other officers discussing why you cannot attend.

Time Commitment Required

  • 2 Joint SHRA & EHRA-NF meetings a year; (1 hour each);

  • 2 EHRA-NF meetings a year (1 hour each);

  • 3 Shared Government meetings a year; (1 hour in length each)

  • Executive Committee meetings (time varies upon meeting times)

  • NCSSM Ad Hoc committees as assigned (time varies upon assignment)

  • Other NCSSM official functions as needed.