SHRA Corresponding SecretarY



  • Incumbent must be a full-time SHRA employee of NCSSM;

  • Incumbent must be able to work at the NCSSM-Durham location;

  • Knowledgeable about the programs and activities of the NCSSM;

  • Ability to communicate effectively in oral and written form;

  • Basic knowledge of MS Word, Google Documents, Google Drive, and Gmail;

  • Demonstrated ability to exercise good judgment;

  • Ability to be a good facilitator;

  • Committed to serving the common interests of the SHRA and EHRA Non-Faculty staff.


In accordance with the NCSSM Staff Senate Bylaws, the SHRA Corresponding Secretary shall be staff elected at-large and shall serve as SHRA Corresponding Secretary for one year beginning in August of the academic school year.

General Description:

The SHRA Corresponding Secretary is the SHRA recording officer of the Staff Senate and the custodian of its records, except those specifically assigned to others. He/She will be responsible for taking minutes during SHRA Senate meetings and distributing the minutes and other pertinent information to the Staff Senate Members. This position in based in Durham.

The SHRA Corresponding Secretary’s specific duties and responsibilities include but are not limited to:

  • Adhere to the Executive Officers responsibilities;

  • Serve as the SHRA Recording Officer of the Staff Senate;

  • Serve as the custodian of SHRA Staff Senate Records; (Note: This excludes those records that are assigned to others);

  • Take minutes at both the Executive Committee, full Staff Senate and SHRA Staff Senate meetings;

  • Distribute the minutes via email to the Executive Senate members;

  • Distribute the minutes and other pertinent information to the Staff Senate meetings;

  • The minutes and other information must be posted on the Staff Senate Webpage;

  • Serve as SHRA Corresponding Secretary Ex-Officio for one year after his/her term and will attend meetings if needed to assist the incoming Chairs;

  • Be available upon completion of his/her term for consultation of new Chairs;

  • Schedule a training meeting with the incoming SHRA Corresponding Secretary prior to full completion of his/her term as SHRA Corresponding Secretary.


  • Be flexible and available;

  • Serve as a support system for other officers and staff;

  • Ensure that the Senate and its members are adhering to the Bylaws of the Staff Senate and the North Carolina School of Science and Mathematics;

  • Remain professional in all circumstances due to the fact you not only represent yourself but the Staff Senate as well;

  • Attend all Executive Meetings;

  • Attend all full Staff Senate meetings;

  • Attend all SHRA Staff Senate meetings;

  • If unable to attend a meeting you must give a minimum of one week notice to other officers discussing why you cannot attend.

Time Commitment Required

  • 2 Joint SHRA & EHRA-NF meetings a year; (1 hour each);

  • 2 SHRA meetings a year (1 hour each);

  • 3 Shared Government meetings a year; (1 hour in length each)

  • Executive Committee meetings (time varies upon meeting times)

  • NCSSM Ad Hoc committees as assigned (time varies upon assignment)

  • Other NCSSM official functions as needed.